First-Class Presort vs. Marketing Mail: Which Postage Class Is Right for Your Mailing? A monthly billing run and a 20,000-piece promotional campaign may leave the same mailroom and enter the same postal network, but they should not automatically use the same postage class. Choosing incorrectly can create more than an unnecessary postage expense. The contents of the mailpiece may require...

The Complete Buyer’s Guide to Folder Inserter Machines Preparing a few dozen envelopes by hand is manageable. Preparing hundreds or thousands on a recurring schedule is a different operation entirely. Staff members have to collate pages, keep documents together, fold them consistently, insert additional materials, stuff envelopes, and seal each piece without mixing up recipients. As volume increases, the problem...

Secure Print Release and Follow-Me Printing: Why Every Medical Office Needs It A patient checks in at the front desk. A billing specialist prints an insurance document. A nurse sends discharge instructions to a shared printer. Someone in medical records prints part of a patient chart. Throughout the day, sensitive information moves from computer screens to paper across multiple departments....

What Is IMI and Why Your Postage Meter Must Be Compliant in 2026 For organizations that rely on a postage meter every day, the equipment can easily become part of the background. Staff weigh the mail, select the service, apply postage, and move on to the next task. As long as the machine is working, there may be little reason...

Educational institutions are among the most mail-intensive organizations in any sector. From the first recruitment postcard a prospective student receives to the transcript request processed years after graduation, the volume of printed, mailed communications that flows through a school or university is staggering. Admissions packets, acceptance letters, financial aid award notices, housing assignments, orientation materials, tuition billing statements, enrollment confirmations,...

Why Firms Fall Behind on Sending Financial Statements and How Document Automation Fixes It Clients expect their financial statements to arrive on time. Quarterly account summaries, investment performance reports, tax documents, billing invoices, and year-end statements are not just routine correspondence. They are how clients gauge whether a firm is organized, reliable, and worth trusting with their money. When statements...

Preventing Unauthorized Access to Sensitive Printed Documents in Public Agencies Public agencies handle an enormous volume of sensitive information every day. Tax records, court filings, personnel files, benefit determinations, voter registration data, code enforcement actions, law enforcement records, and inter-departmental correspondence all move through government offices in printed form. Much of it contains personally identifiable information that agencies are legally...

Outsourced Mail Services for Health Insurers: Ensuring Secure, Compliant Distribution of Sensitive Policy Info Health insurers produce some of the highest volumes of regulated mail in any industry. Explanation of Benefits statements, policy renewal notices, premium billing, open enrollment packets, ID card mailings, Summary of Benefits and Coverage documents, privacy notices, claims correspondence, and regulatory disclosures all flow to members...

6 Signs Your Organization Needs a Document Management System Every organization produces documents. Letters, invoices, statements, compliance records, contracts, internal reports, and patient or client files all accumulate over time. When volume is low, most teams can manage with shared drives, filing cabinets, and manual processes. But as organizations grow, those workarounds quietly become liabilities. A document management system (DMS)...

When In-House Wide-Format Printing Pays for Itself: Signage, Graphics, and Training Materials Every organization prints more large-format materials than it realizes. Lobby signage that needs refreshing every quarter. Event banners ordered for a conference two weeks away. Training posters for a new safety protocol. Campus wayfinding signs that were supposed to be temporary but have been up for three years....